Terms & Guidelines

Please register for the participation in ICYMARE 2021 BERLIN. You will get an automatically generated proof of registration.

Terms & Conditions

ONLINE REGISTRATION

Online registration will be open in spring 2021. Registration and participation at ICYMARE 2021 BERLIN is free of charge. If you wish to support the ICYMARE initiative, we would be glad if you consider donating via our donation page.

Everybody has to register, independent if you present a talk, a poster, or if you are listener at the conference or ICYMARE organization team member.

Presenters please register directly after acceptance of your conference contribution to secure your spot as a presenter in the schedule.

 

Participation at ICYMARE 2021 BERLIN includes

  • Access to the online conference platform
  • Three days of scientific sessions with lots of interesting talks
  • Online poster session
  • Workshop or virtual excursion
  • Your certificate of attendance
  • The chance to meet lots of new people and make some new friends

 

Cancellation

Please cancel your registration to ICYMARE 2021 BERLIN in case you cannot participanty any more.

Conference Platform Guidelines

For Presenters/Speakers

  • The talks/presentations will be streamed in BigBlueButton (BBB) and will not be recorded. Therefore, all listeners/guests will be muted and cameras will be deactivated. After all the presentations, the recording will be stopped and the discussion part will be opened by the host. From then on guest cameras and microphones can be activated by themselves. The chat function in BBB is enabled the whole time.
  • Presentation and discussion language will be English.
  • By presenting, the presenters declare that they hold the copyrights of all figures, tables, music etc. and other information presented and that they grant permission to ICYMARE to advertise it on the ICYMARE homepage and the social media channels. There shouldn’t be any private information or personal data in the presentation.
  • Be aware of personal data in your camera image (e.g., photographs etc. in the background) as well as in your spoken word (e.g., personal information). Presenters and Host should have the camera activated and the microphones muted (only unmute, when speaking).
  • It is not permitted to take screenshots or recordings of the ICYMARE virtual conference.

 

For Guests/Listeners

  • The talks/presentations will be streamed in BigBlueButton (BBB). Therefore, all listeners/guests will be muted and cameras will be deactivated. After the presentations, guest cameras and microphones can be activated by themselves. The chat function in BBB is enabled the whole time.
  • Questions can be asked in the chat function or directly live via camera and microphone. To ask questions with camera and audio, please write in the public chat (e.g., “I have a question” or “I want to say something”). The host will moderate the discussion and then ask the guest to activate camera and microphone. After your discussion contribution, please deactivate both again. Be aware of personal data in your camera image (e.g., photographs etc. in the background) as well as in your spoken word (e.g., personal information).
  •  It is not permitted to take screenshots or recordings of the ICYMARE virtual conference.

 

For Hosts

  • Hosts will moderate an entire session of the ICYMARE virtual conference. Once accepted to host a virtual conference session, they are responsible for the handling of abstracts and presenters as well as for moderating their respective virtual conference session, incl. the discussion part after the presentations. Presentation and discussion language will be English.
  • The talks/presentations will be streamed in BigBlueButton (BBB). Therefore, all listeners/guests will be muted and cameras will be deactivated. After the presentations, guest cameras and microphones can be activated by themselves. The chat function in BBB is enabled the whole time.
  • If hosts show slides during the Online Forum they declare that they hold the copyrights of all figures, tables, music etc. and other information presented and that they grant permission to ICYMARE to advertise it on the ICYMARE homepage and the social media channels. There shouldn’t be any private information or personal data in the presentation.
  • Be aware of personal data in your camera image (e.g., photographs etc. in the background) as well as in your spoken word (e.g., personal information). Presenters and Host should have the camera activated and the microphones muted (only unmute, when speaking).
  • It is not permitted to take screenshots or recordings of the ICYMARE virtual conference.

 

ICYMARE is starting at zero with its conference budget.

We finance the whole conferences by your fees and by financial support by our sponsors and partners.

If you want to become sponsor of ICYMARE,
please contact

moc.e1623337625ramyc1623337625i@oll1623337625eh1623337625