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as a Guest to the next ICYMARE Online Forum

In order to participate as a guest in the conference, we kindly ask you to do the following:

Please read the following data processing information, which refer to the use of BBB to carry out the ICYMARE Online Forums.
Please agree to the terms by ticking the box on the registration form. Furthermore, please provide your name and email address. Once everything is filled in, the registration form can be submitted. In the next step you will then receive an email with the link to the BBB ICYMARE Online Forum conference room.

Let’s go:

Here, we inform you about the processing of personal data required to use BigBlueButton for the ICYMARE Online Forum. We use BigBlueButton via our cooperation partner, the University of Applied Sciences Bremerhaven.

Data protection information according to Art. 12 GDPR, German law

Who is responsible for processing my data?

Hochschule Bremerhaven
An der Karlstadt 8
27568 Bremerhaven

Who can I contact if I have any questions about data protection?

You can find more information about the University of Applied Sciences Bremerhaven, details of authorized representatives and other contact options in the legal notice

For what purpose should my data be processed?

The processing is necessary for the use of BigBlueButton, a video conference platform, for the implementation of the monthly ICYMARE Online Forum. This includes the streaming of presentations and the subsequent discussion among all participants.

On what legal basis is the data processing carried out?

The processing takes place on the basis of your consent.

Which personal data will be processed when participating in a BigBlueButton video conference?

In the interests of minimal data transfer, the University of Applied Sciences Bremerhaven only processes personal data insofar as this is necessary to provide BigBlueButton and to guarantee its functionality. The specific type of use and the purpose are explained below in the context of the respective application. The processing takes place regularly only due to the predominant interest in the functionality and operational security of BigBlueButton according to Article 6 Paragraph 1 f) of the European General Data Protection Regulation (EU-GDPR).

When using BigBlueButton, different types of data are processed. The scope of the data also depends on what information you provide before or when participating in an online meeting.

Log data

When you visit the BigBlueButton website, data that is technically necessary to display the website to you and to ensure that the site works correctly is collected.

  • Date and time of access
  • Amount of data sent
  • Browser used
  • Operating system used
  • Used IP address
  • Port used

Access to BigBlueButton is stored in log files for two weeks and then deleted. In the event of an attack on the website, the above-mentioned data can be excluded from deletion for reasons of evidence until any illegal act has been clarified.

Information about the participants

According to the function of BigBlueButton, video and audio data and, when using the built-in chat function, also textual information are transmitted to the respective other participants in the same conference.

The personal data of the participating persons are only collected for the duration of the use of BigBlueButton. This personal data is only stored on the server for the duration of the existence of a meeting room.

Transfer of data

Personal data that are processed in connection with participation in online meetings are generally not passed on to third parties, unless they are intended to be passed on.

Please note that content from online meetings, as well as from personal meetings, is often used to communicate information with interested parties or third parties and is therefore intended to be passed on.

Other recipients

The necessary infrastructure for the server is provided by the IT infrastructure service point of the University of Applied Sciences Bremerhaven (ZBRV). The data will not be passed on to other recipients.

Your rights as a “data subject”
  • Affected persons have the right to information about the stored and processed data. (Art. 15 EU GDPR)
  • The right to rectification due to incorrect or incomplete data. (Art. 16 EU GDPR)
  • For deletion due to wrongly processed data if data is no longer required to complete the task. The retention periods must be observed. (Art. 17 EU GDPR)
  • To block / restrict processing. This applies, for example, to deletion if this cannot yet be carried out due to retention periods. (Art. 18 EU GDPR)
  • On data portability in accordance with Article 20 EU GDPR, provided that personal data is processed on the basis of consent or by means of automated procedures.
  • On objection in accordance with Article 21 EU GDPR, if a special situation arises for the person concerned.
  • Withdrawal of consent, provided that the personal data has been processed on the basis of the consent of the data subject. The processing carried out until the revocation remains unaffected.

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In case you do not receive an email within 1 hour, please check your SPAM or send an email to


You will then receive an email with the link to the BBB ICYMARE Online Forum conference room.

Privacy Policy:

With this sign up form you can register to the next ICYMARE Online Forum. Your data will be forwarded via our provider by e-mail and be deleted immediately after answering, if there are no legal storage obligations. Any use for another purpose or a data transfer to third parties does not take place. You may revoke your consent to data collection and use at any time by sending us a message. In case of cancellation your data will be deleted immediately. Please refer to our privacy policy. for more information.

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