Submission Guidelines

IMPORTANT: The new and final deadline is now 31 July 2019.

General Guidelines

  • Abstracts of oral and poster presentation can be submitted to abstract@icymare.com until 31 July 2019. Please use the Submission Template and send your abstract as a Word document.
  • The language of the conference and your abstract is English.
  • Presentations should focus on one of the sessions listed in the Call for Abstracts. Please indicate in the Submission Template, to which session you are submitting and if you want to give an oral or a poster presentation.
  • Please also submit a short academic CV of yourself, which includes your background studies and current level of studies/employment. The CV will, of course not be published anywhere. It will help the session hosts to introduce you as a presenter during the session.
  • Once submitted, your abstracts will be pre-screened and forwarded to the respective session hosts. Session hosts might ask for clarifications, give advice on abstract phrasing, or may suggest to switch to another, better fitting session. After the deadline for abstract submission, the corresponding presenters will be informed about the acceptance of the presentations. If too much or too few talks are submitted, the session host might ask you, if you are willing, to switch your presentation type from oral to poster or vice versa.
  • The abstracts of early-career researchers will be handled with special emphasis as they are especially asked to contribute to this conference. The match to the sessions, the innovative potential, structure, and clarity of the abstract will be evaluated.
  • All presentation abstracts will be published prior to the conference in the Book of Abstracts and after the conference in the proceedings volume, which will be an open access book with Springer. For an easy editing process, please leave the Submission Template as a Word document.
  • After the submission deadline, we cannot accept changes in abstract title and text anymore.
  • The deadline for abstract submission is 31 July 2019. We will, most likely, not postpone this deadline.
  • You will get a notification about the acceptance of your abstract from the session hosts. After acceptance, you have three weeks’ time to register to the conference, otherwise you will automatically lose your spot as a presenter at ICYMARE 2019 BREMEN to make space for other presenters.

Abstract Content

  • Please use the Submission Template.
  • Only Word documents can be accepted for abstract submission.
  • Presentation titles should be short and precisely describing the submission content.
  • All authors should be named in full. Middle names might be abbreviated.
  • Please provide affiliations and addresses for each author and indicate with numbers, which affiliation belongs to which author (see template). The main address of each author should be the one to which the author was affiliated by the time of research. Recent addresses, e.g., after moving to another affiliation, can be indicated by “present address:” right before the address of the new affiliation.
  • The presenting author should be indicated as corresponding author. Please provide the mail address of the corresponding author.
  • The main text of the abstract (excl. title, authors, affiliations and keywords) should not be longer than 300 words.
  • A typical conference abstract has the following sections: introduction, aim of research, methods used, important results, conclusions. However, the whole abstract should be one paragraph.
  • Please do not use citations or non-standard abbreviations in the abstract.
  • The deadline for abstract submission is 31 July 2019.

Poster Guidelines

  • Format: DIN A0 (84.1 x 118.9 cm), portrait format
  • Generally, posters should be clear and concise. Main contents should be readable from a distance of one meter. Therefore, a font size of at least 28 points is recommended. A poster should not have more than 600 words of text, better less. For the title, a font size of 60 points or larger is recommended. For figures of graphics red and green should not be used next to each other (red-green blindness).
  • Clear sections, like purpose, methods, results, conclusions, may structure the content.
  • The same title, authors and affiliations as in the abstract should be included in the poster. It is recommended to include the mail address of the corresponding author to facilitate readers to contact the authors later.
  • Hand-outs are a good method to have a long-lasting effect for readers. The hand-outs can be smaller versions of your poster and can include more information about the research or your contact details on the back. Please have a paper envelope or similar with you to mount the hand-outs to your poster.
  • The posters will be on display during the whole conference in the same area where the coffee breaks and the sponsor exhibition will take place. Exact spots will be chosen by the conference team. There will be an additional Poster Session on the afternoon of 26 September 2019.

Oral Presentation Guidelines

  • Each talk will have assigned a 15 minutes time slot. Presentations should, thus, be about 12 minutes long to reserve 3 more minutes for questions and discussion.
  • Conference talks should be clearly structured in introduction/background, materials and methods, results, and discussion/conclusions.
  • The text of your slides should be clearly readable also from the back of a large seminar room. We recommend fonds like Arial or Helvetica of a size of at least 24 points for the text and at least 36 points for headings. No more than 6 lines of text should be displayed per slide. Black text on white background or light colored text on a dark background is advised. Red and green should not be used next to each other (red-green blindness).
  • Graphs and tables should have simple and readable legends and axis labels.