Terms & Conditions

For Presenters/Speakers

  • The talks/presentations will be streamed in BigBlueButton (BBB) and will be recorded. Therefore, all listeners/guests will be muted and cameras will be deactivated. After all the presentations, the recording will be stopped and the discussion part will be opened by the host. From then on guest cameras and microphones can be activated by themselves. The chat function in BBB is enabled the whole time, and is not part of the recording.
  • The talk should be accompanied with a presentation, preferably as PDF document. Presentation and discussion language will be English.
  • By presenting, the presenters declare that they hold the copyrights of all figures, tables, music etc. and other information presented and that they grant permission to ICYMARE to publish the recording on vimeo and to advertise it on the ICYMARE homepage and the social media channels. There shouldn't be any private information or personal data in the presentation.
  • Be aware of personal data in your camera image (e.g., photographs etc. in the background) as well as in your spoken word (e.g., personal information). Presenters and Host should have the camera activated and the microphones muted (only unmute, when speaking).
  • It is not permitted to take screenshots or recordings of the ICYMARE Online Forum.

For Guests/Listeners

  • The talks/presentations will be streamed in BigBlueButton (BBB) and will be recorded. Therefore, all listeners/guests will be muted and cameras will be deactivated. After all the presentations, the recording will be stopped and the discussion part will be opened by the host. From then on guest cameras and microphones can be activated by themselves. The chat function in BBB is enabled the whole time, and is not part of the recording.
  • Questions can be asked in the chat function or directly live via camera and microphone. To ask questions with camera and audio, please write in the public chat (e.g., “I have a question” or “I want to say something”). The host will moderate the discussion and then ask the guest to activate camera and microphone. After your discussion contribution, please deactivate both again. Be aware of personal data in your camera image (e.g., photographs etc. in the background) as well as in your spoken word (e.g., personal information).
  •  It is not permitted to take screenshots or recordings of the ICYMARE Online Forum.

For Hosts

  • Hosts will moderate the entire edition of the ICYMARE Online Forum. Once accepted to host an Online Forum, they are responsible for the handling of abstracts and presenters as well as for moderating their respective Online Forum, incl. the discussion part after the presentations. Presentation and discussion language will be English.
  • The talks/presentations will be streamed in BigBlueButton (BBB) and will be recorded. Therefore, all listeners/guests will be muted and cameras will be deactivated. After all the presentations, the recording will be stopped and the discussion part will be opened by the host. From then on guest cameras and microphones can be activated by themselves. The chat function in BBB is enabled the whole time, and is not part of the recording.
  • If hosts show slides during the Online Forum they declare that they hold the copyrights of all figures, tables, music etc. and other information presented and that they grant permission to ICYMARE to publish the recording on Vimeo and to advertise it on the ICYMARE homepage and the social media channels. There shouldn't be any private information or personal data in the presentation.
  • Be aware of personal data in your camera image (e.g., photographs etc. in the background) as well as in your spoken word (e.g., personal information). Presenters and Host should have the camera activated and the microphones muted (only unmute, when speaking).
  • It is not permitted to take screenshots or recordings of the ICYMARE Online Forum.

ICYMARE is starting at zero with its conference budget.

We finance the whole conferences and online forums by your fees and by financial support by our sponsors and partners.

If you want to become sponsor or to donate to ICYMARE,
please contact

moc.e1627890335ramyc1627890335i@oll1627890335eh1627890335