Terms & Conditions

1. Terms & Guidelines

  • Hosts of the ICYMARE Online Forum apply to and will be selected by the ICYMARE organization team. Presenters of the ICYMARE Online Forum apply to and will be selected by the hosts of the respective Online Forum edition.
  • Each Online Forum will consist of three to five presenters, presentations are 10 to 15 minutes long. After the presentations the host will moderate a follow-up discussion which will include the listeners. In total, each session of the Online Forum should not be longer than four hours. Presentation and discussion language will be scientific English.
  • During the Online Forum, the presenters and host should have the camera and microphones active all the time with microphones muted when not talking. On the other side, listeners should have their cameras and microphones inactive during the presentations to reduce noise and bandwidth but can activate both to express their wish to ask a questions or to comment during the discussion.
  • The presentation should be accompanied by slides, preferably as PDF files. Each presenter declares to hold the rights to all figures, tables and information shown in the slides and approves that the presentation will be streamed via Big Blue Button.
  • The talk and the whole Online Forum, i.e. inclusive the discussion, will be recorded and published on the ICYMARE homepage on the site of the respective Online Forum. However, upon abstract submission, presenters can reject the permission to publish the recording on the homepage. In any case, private information on the slides should be kept to what the presenter is okay with being streamed and published.
  • By attending the ICYMARE Online Forum, the hosts, presenters, and listeners agree with the privacy policy and with the video being streamed via Big Blue Button and their talk and/or discussion contributions eventually being published on the ICYMARE homepage.

2. Conditions

  • The presentation slides will be stored on a server of the University of Applied Sciences Bremerhaven.
  • The presentation slides will be uploaded into a Big Blue Button room which is running on a server of the University of Applied Sciences Bremerhaven.
  • The presentation slides will be deleted after the respective Online Forum.
  • The presentation slides will not be given to third parties.
  • The Big Blue Button room will be open to any interested person. The link to the room will be posted online via the ICYMARE social media accounts.
  • The recording of the Online Forum will be saved on a server of the University of Applied Sciences Bremerhaven.
  • The recording of the Online Forum will be uploaded into the ICYMARE YouTube channel and afterwards be deleted from the previous server. The presenters agree with the privacy policy of YouTube.
  • The recording will not be given to third parties or published anywhere else. The links to the respective YouTube videos may be used and published by ICYMARE, e.g., on the homepage and the social media accounts.
  • The personal data of Online Forum presenters will be stored on a server of the University of Applied Sciences Bremerhaven.
  • The approved abstracts of any Online Forum presenter including the information therein will be archived on the ICYMARE homepage.
  • The full name, date, topic and affiliation of the Online Forum hosts will be published via the ICYMARE social media accounts and our webpage for advertising and archiving purposes.
  • Personal data is allowed in the presentations but should kept to a minimum due to the publication procedure described above.

ICYMARE is starting at zero with its conference budget.

We finance the whole conferences and online forums by your fees and by financial support by our sponsors and partners.

If you want to become sponsor or to donate to ICYMARE,
please contact

moc.e1606082931ramyc1606082931i@oll1606082931eh1606082931